Track every export control concern as a structured, auditable record from intake through closure.
Catch risk early with review triggered from Proposals, Awards, or standalone activities.
Capture context through activity-specific questionnaires that drive review and task creation.
Route targeted reviews to Legal, IT, HR, and Technology Transfer while the Export Control Office retains decision authority.
Issue binding determinations and track ongoing conditions like licenses and Technology Control Plans.
Preserve full historical context for every record, decision, and reopening for audit defensibility.
Manage each export control case as an independent record that can evolve, link to multiple projects, and be reopened over time.
Capture role, affiliation, citizenship, and access level for every person associated with a case.
Attach contracts, technical descriptions, access plans, and training records directly to the record.
Prevent conflicting edits with single-editor controls while a record is in Draft.
Automatically create a draft record when screening responses indicate export control relevance during proposal review.
Launch review from personnel changes, scope changes, or administrative flags on active awards.
Open a standalone review for visiting scholars, travel, shipments, or training with no project linkage required.
Guide structured intake with configurable questionnaires tailored to each activity type.
Assign clear editing rights to research teams before a case reaches formal review.
Move records through a structured lifecycle, from initial submission and review to formal determination, ongoing monitoring, and closure
Record binding outcomes: Approve, Conditional & Reject
Pause review and route clarification requests back to submitters without losing case context.
Flag active determinations for reassessment when scope, access, or conditions change.
Reopen closed records for scoped reassessment while preserving prior determinations as read-only for audit.
Route targeted reviews to Legal, IT, HR, or Technology Transfer for specialist input on a case.
Capture non-repudiable sign-off from PIs and personnel on imposed conditions.
Track training completion, Technology Control Plan adherence, and periodic attestations over time.
Assess the impact of a reported change without repeating a full case review.
Flag missed compliance obligations to task owners and the Export Control Office.
Surface export control status directly on linked Proposals and Awards without duplicating workflows.
Show determination outcomes on the Proposal or Award while detailed rationale stays inside the record.
Visualize how Export Control Records relate to Proposals, Awards, and other research entities.
Alert the Export Control Office, researchers, and ancillary offices at key workflow milestones.
Keep export control review separate from Proposal and Award routing, so compliance review never blocks unrelated processes.
Fibi Export Control is a case-based compliance module that helps institutions identify, review, and manage export control risk across proposals, awards, personnel, travel, shipments, and data or software access — all within one system of record.
A record can start three ways: automatically from proposal screening responses, from a triggering change on an award (such as a new team member or scope change), or on demand for standalone activities like a visiting scholar or international shipment.
Fibi supports four determination types: Approve, Conditional & Reject each with its own downstream workflow, from closure to ongoing monitoring.
Export control indicators and determination outcomes appear directly on linked Proposals and Awards, but the two maintain independent workflows — so a pending review is visible without blocking unrelated proposal or award activity.
The Export Control Office can assign ancillary review tasks to these offices for specialist input. Reviewers provide recommendations, but the Export Control Office retains final decision authority.
Yes. Fibi offers flexible deployment options — cloud hosting for scalability and ease of maintenance, or on-premise installation where institutional policy requires local hosting.
Timelines depend on scope and configuration needs. A standard implementation can take as little as 2 months, while deployments requiring deeper integration or custom activity types may take longer. Our team follows a structured onboarding plan to ensure a smooth transition.
Fibi provides onboarding support including administrator training, user guides, and helpdesk assistance, plus live workshops for research teams and Export Control Office staff. Ongoing support continues after go-live.
Yes. Our implementation team assists with migrating existing case records, determinations, and documentation from spreadsheets or legacy systems so historical context isn’t lost.
Fibi Export Control integrates seamlessly with the broader Fibi platform, unifying compliance, pre-award, and post-award activities across your institution:
Manage the complete grant lifecycle from proposal to closeout
Centralize and streamline research agreement initiation, review, and tracking
Support human subjects research compliance with centralized protocol and committee management
Manage the complete lifecycle of animal research protocols in one system
Manage the complete lifecycle of biosafety protocols in one system
Manage conflict of interest disclosures and reviews with institution-wide visibility and control
Experience how Fibi Export Control can centralize screening, review, and determination at your institution.
